Microsoft Word Tips & Tricks

Get more from Office with these time-saving Microsoft Word tips – straight from the experts.

Build a resume worth your mettle

Build a resume worth your mettle

When it comes to making a good first impression in your job search, you don’t have to start from scratch. Word provides dozens of templates that do all the formatting and organising for you. Just fill in the blanks, and you’re good to go.

In Word, go to the File tab, select New, and then in the Search box, type Resume and hit Enter.


Stop waiting your turn: Edit together

Get faster results and improve collaboration by working with your colleagues in the same document at the same time. Exchange ideas, chat and comment with your colleagues right inside the document.

To make collaboration features available, save your document in OneDrive. Then click Share, and send the document link to your colleagues.

When they start working in the doc, you’ll see their edits in real time.


Listen to your document for better comprehension

Listen to your document for better comprehension

Word can read your document out loud like an audio book and highlight each word simultaneously as it’s being read. Read Aloud can help you learn a new language and, along with other Learning Tools, helps improve reading skills for people with learning disabilities like dyslexia.

  1. With your document open in Word, click Review > Read Aloud. Or, press Alt+Ctrl+Space on your keyboard.
  2. Click Play/Pause to start and stop the narration. Select Settings Click Settings to change the reading speed to change the reading speed.

Formatting made easy with Styles

Styles like Heading 1 let you reformat on the fly, navigate long documents, and instantly get an updatable table of contents.

For each of the main headings in your document, click anywhere in the paragraph (don’t select anything). Then go to the Home tab and select Heading 1.

Now you can apply themes, make a table of contents, and use the Navigation Pane to jump to different parts of your document.


Keep an eye on your word count

Keep an eye on your word count

Word keeps count of your words (and your characters, too). To see how many words are in your document, check the status bar at the bottom of the window.

Want to know how many words are in a portion of your document? Select some text and check the word count in the status bar.

To see the number of characters, lines, paragraphs, and other information, click the word count in the status bar to open the detailed Word Count window.


Give your doc a makeover with just one click

Give your doc a makeover with just one click

Words aren’t everything. A unified font and colour scheme makes your document visually appealing and easy to digest.

Themes let you switch from one scheme to another. Just one click updates the look of your whole document.

To apply a theme, go to the Design tab and select Themes. Notice the previews in your document as you mouse over the choices, and choose a theme you like.


Effect or affect? Word helps you make the call

Word doesn’t just suggest ways to strengthen your writing – it gives you the reasons why. You make the call on what to change.

  1. Right-click on any word with red or blue underlines to see the issue that Word found.
  2. Pick the alternative, or choose to ignore Word’s suggestion.
  3. Click See More to learn the “why” behind the suggestion.

Write, create and share directly with Word Online

Write, create and share directly with Word Online

To quickly start a document that your colleagues can contribute to, go to word.office.com, which opens Word Online, the browser version of Word.

Choose a blank page, or select a template with starter content.

To invite others, click the big blue Share button at the top of the window. You’ll see the changes they’re making when they’re editing with you.

Everyone you share with can open the document in Word Online, or in their Word app, whichever they prefer.


Translate text instantly

Translate text instantly

It’s easy to translate text or phrases in over 60 languages right within Word. Just select the text, right-click, and choose Translate.

Want to translate your entire document?

  1. Click Review > Translate > Translate Document.
  2. Select the From and To languages.
  3. Click Translate.

Get the picture

Get the picture

No need to open your browser to search for clip art or pictures for your document.

  1. With your cursor where you want the picture in your document, go to the Insert tab and select Online pictures.
  2. Search for a picture. To find clip art, include the phrase “clip art” in your search.
  3. When you find a picture you like, select it and click Insert.

Accept a suggestion, keep the change

Accept a suggestion, keep the change

Letting everyone work with you on your document doesn’t mean you have to give up editorial control. When Track Changes is turned on, Word keeps track of what was changed, by whom, and when.

The changes are more like suggestions. Accept the changes you want to keep, reject the ones you don’t.

To turn on Track Changes, go to the Review tab and select Track Changes. Use the Accept or Reject commands on the Review tab to keep or get rid of changes.

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