Microsoft PowerPoint Tips & Tricks

Get more from Office with these time-saving Microsoft PowerPoint tips – straight from the experts.

Give your pitch more pep with a YouTube video

Give your pitch more pep with a YouTube video

Add energy and action to your presentation with a web video.

  1. Go to the online video, click Share, and copy the embed code.
  2. In PowerPoint, select Insert > Video > Online Video.
  3. Paste the embed code, then click the arrow to insert the video on the slide.

Ace that presentation with a little help from Designer

Ace that presentation with a little help from Designer

PowerPoint Designer helps your slides look their best.

While you’re putting your ideas onto a slide, Designer works in the background to match your content to professionally designed layouts.

Designer suggests different ways to integrate pictures with text. It also helps with charts, lists, and more.


Match colours using the Eyedropper

Match colours using the Eyedropper

With the Eyedropper, you can copy a colour and then apply it to text or images on your slide so your tones and colours match perfectly!

  1. Select the text or shape you want to colour.
  2. On the Format tab, select Text Fill or Shape Fill, whichever you need, then select the Eyedropper.
  3. Point the mouse at the colour you want to extract, then click to transfer the colour.

Shortcuts to your slide show

Shortcuts to your slide show

You don’t need a mouse or clicker to run a slide show:

Press F5 to start from the beginning, or Shift+F5 to start from the current slide.

Press the right arrow key to see the next slide or animation. The left arrow key shows the previous slide or animation.

Press number and then Enter to go to a particular slide number.

Press Esc to end the slide show.


Use your smartphone as a remote control and laser pointer

Use your smartphone as a remote control and laser pointer

Your smartphone can be a laser pointer and remote control when you’re showing a PowerPoint presentation.

  1. Add the PowerPoint app to your iPhone, Android phone, or Windows phone.
  2. Connect your smartphone to the projector by using an HDMI adapter, or connect wirelessly by using AirPlay, ChromeCast, or Miracast.
  3. Advance through the slides with a touch, or emphasise key ideas with the laser pointer.

Discard distracting photo details

Discard distracting photo details

Emphasise your main subject by removing the background of a picture.

Select the picture that you want to revise. Choose Format > Remove Background.

Mark areas to keep, mark areas to remove, or let PowerPoint do it for you.


When doing is easier than explaining, record a screen demo

When doing is easier than explaining, record a screen demo

Screen recording is a great way to create a webinar, lesson, or short demonstration.

PowerPoint puts your recording on a slide, or you can save it directly to a video file that you can share on YouTube.

In PowerPoint, just click Insert > Screen Recording to get started.


Make your slides sing

Make your slides sing

Just a few clicks and you’re playing music for the duration of your slide show.

Select Insert > Audio > Audio on My PC.

Select a music file > Insert.

Select Audio Tools Playback > Play in Background.

The music will start automatically during your slide show.


Tall or wide? You decide

Tall or wide? You decide

Change the orientation of your slide to fit your content.

On the Design tab click Slide Size > Custom Slide Size. Under Orientation, choose Portrait or Landscape.

Sorry, landscape and portrait can’t be mixed in the same presentation.


Export slides to video

Export slides to video

When you want to give a high-fidelity version of your presentation to colleagues or customers, save it as a video.

  1. Select File > Export > Create a Video.
  2. Select the video quality you want.
  3. Determine the timings and narration to include, and then click Create Video.
  4. Name the video and choose a format: either MPEG-4 Video or Windows Media Video.

Bring your slides to life with Zoom

Get creative with your slide show!

With Zoom for PowerPoint, you can create a zoom-in effect that skips ahead, revisits a previous slide, or creates a visual table of contents.

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